Special Events Funding Request Form

Special Event Funding Request Form

CHECK ALL THAT APPLY TO YOUR GRANT REQUEST:(Required)

*Must meet all four requirements to qualify for grant funding.

The applying organization is a government recognized non-profit and/or a tax exempt entity.

These grant funds will not be used to pay salaries or wages.

Applicant is not a member of the Grand County Colorado Tourism Board (GCCTB) or a family member of a current member.

The dollar amount you’re requesting from the GCCTB does not constitute more than half of your overall budget.

NAME OF ORGANIZATION(Required)

NAME OF EVENT(Required)

CONTACT PERSON(Required)

ADDRESS(Required)

TELEPHONE(Required)

EMAIL(Required)

DESCRIPTION OF EVENT(Required)

BRIEF HISTORY OF THE ORGANIZATION(Required)

TARGET AUDIENCE(Required)

FUNDRAISING EFFORTS TO DATE(Required)

EXPLAIN HOW YOUR PLAN WILL ATTRACT VISITORS TO GRAND COUNTY(Required)

MARKETING/PUBLICITY PLAN(Required)

ESTIMATED TOTAL ATTENDANCE(Required)

AMOUNT OF TOURISM FUNDS REQUESTED(Required)

DETAIL LIST OF EXPENSES

PROJECTED CASH EXPENSES(Required)

FEES (PERFORMERS/SPEAKERS, ETC)(Required)

TECHNICAL/PRODUCTION COSTS(Required)

SPACE RENTAL(Required)

TRAVEL(Required)

SALARIES(Required)

PROGRAMS/SWAG(Required)

MARKETING(Required)

OTHER (PLEASE LIST)(Required)

TOTAL PROJECTED EXPENSES(Required)

PROJECTED REVENUES

SALES(Required)

CONCESSIONS(Required)

PROGRAM ADVERTISING(Required)

OTHER (PLEASE LIST)(Required)

TOTAL PROJECTED REVENUES(Required)

SUMMARY

TOURISM BOARD GRANT FUNDS REQUESTED(Required)

DETAIL HOW TOURISM BOARD FUNDS WILL BE SPENT(Required)

UPLOAD PDF OF PAPER VERSION OF THIS FORM HERE (optional)

Max. file size: 64 MB.

Terms & Conditions(Required)

Entities are REQUIRED to fill out the grant evaluation report within 45 days of the event or at the end of the funded marketing period. The evaluation must include attendance counts, promotional materials, and a financial report, which includes all revenues, in-kind services and expenses. Failure to return this report by the due date will make the organization ineligible for funding in the future for at least a one year period or determined by the entire board.

Grant MOU Procedures

To keep the grant process running smoothly and ensure timely approval by the County Commissioners, we kindly ask for your prompt attention to the following steps regarding your MOU:

MOUs are typically sent out the week following the grant meeting.
Once received, please review the document for accuracy, sign, and return it as soon as possible.
Be sure to return the entire MOU—not just the signature page.
If someone other than you should be signing the agreement, please notify us at info@visitgrandcounty.com so we can revise the document accordingly.
Please note that MOUs must remain unchanged, as they are standardized by the county.
If your signed MOU is not received within four (4) days, your grant request may be deferred to the next grant cycle.

We appreciate your attention to these details and your partnership in making this process efficient for everyone involved.

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